Compensation

Overtime Compensation

In accordance with the Labour Code, the normal working hours are 45 per week. However, worker may be required to work overtime on mutual consensus between the two parties.

The employer fixes the timetable for daily work and rest. The timetable, written in Kinyarwanda and one other official language, is displayed on the staff's notice board after dated and signed by the employer. The daily working hours begin when the worker enters the workplace and ends when he/she gets out. Working hours comprise of hours worked during day, night; Official holidays or weekends and are the same as ordinary hours of work and have the same remuneration cost. Break hours, ordered by the employer, are considered to be a part of normal working hours. At the enterprise level, an employer after consultation with staff representatives must draw a timetable complying with the 45 working hours, including hours at which the working period commences and ends.

Worker may be required to work overtime in case of urgent work, exceptional work, seasonal work, and work done to protect or increase production. Overtime is calculated as hours exceeding the weekly legal working hours (45 hours) or contractual working hours (if agreed as less than 45 hours per week). Overtime hours are registered in a recognized book by the employer indicating the quantity of overtime worked, the day on which overtime occurred and the start and end time for overtime hours. If a worker works beyond the stipulated working hours, i.e., 45 hours a week, he/she is entitled to a rest period equal to the hours worked as overtime.

An employer is required to provide equivalent number of rest hours for the weekly overtime hours within the period of one month. If an employer does not provide the required rest period within 30 days of overtime, a worker is entitled to premium pay for overtime work according to the conditions agreed between the worker and employer in the contract.

Overtime premium pay is calculated on the basis of basic salary, excluding allowances and other benefits. The modalities for extra hours and the rate of remuneration of overtime are determined under a collective labour convention. It must be revised annually. In case working hours are reduced due to an accidental, for example due to a failure to control energy; bad weather; disasters; lack of materials or means of transport, the lost hours are recovered without reduction in salary.

Lost hours are not recovered if such incident occurred while the employees were at work and the employer did not authorize them to go back home. Lost hours are recovered by extending the normal working hours within a period of thirty (30) days.

Source: Articles 49-51 of the Law regulating Labour in Rwanda, 2009 (aka Labour Code), Article 2-12 of ministerial decree no 04/19.19 0f 17/09/2009 determining the modalities for the application of the weekly working hours in the private sector

Night Work Compensation

No provision could be located in the Labour Code regarding night work. According to a Ministerial Decree, duration of working hours at night are the same as ordinary hours of work and have the same remuneration cost. 

Source: Article 4 of ministerial decree no 04/19.19 0f 17/09/2009 determining the modalities for the application of the weekly working hours in the private sector

Compensatory Holidays / Rest Days

There is no provision for compensatory rest day when a worker works on a weekly rest day however he is entitled to premium wage rate.

Source: Article 6 of ministerial decree no 04/19.19 0f 17/09/2009 determining the modalities for the application of the weekly working hours in the private sector

Weekend / Public Holiday Work Compensation

There is a provision for premium pay for working on weekly rest day and public holidays. Wage rate for working on a weekly rest day or public holiday is 200% of the normal wage rate.

Source: Article 6 of ministerial decree no 04/19.19 0f 17/09/2009 determining the modalities for the application of the weekly working hours in the private sector

Regulations on Compensation

  • Law regulating Labour in Rwanda, 2009 (Labour Code) / Itegeko rigenga umurimo mu Rwanda, 2009
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